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BIDS AND AWARDS COMMITTEE

Philippine Embassy, Berne, Switzerland

73-75 Kirchenfeldstrasse, 3006 Berne

Tel. No. 031-350 1717

Email:  This email address is being protected from spambots. You need JavaScript enabled to view it.



Request for Quotation

 

Project :  Catering Service for the Filipino Community Meeting  

  at the Philippine Embassy hosted by OUMWA

Reference No. :  RFQ – 12 - 2023 

Date :  25 September 2023

 

The Philippine Embassy in Berne, Switzerland requests for Offers/Quotations for the project “Catering Service for the Filipino Community Meeting at the Philippine Embassy hosted by OUMWA”.

 

Participating companies should comply with the attached Terms of Reference (TOR) of the project.

 

Interested companies may obtain further information from the Administrative Officer and BAC Secretariat, Ms. Agnes H. Tuazon at 031-350-1704 or Mr. Bernard F. Bartolome, Property Officer at 031-350-1718.

 

Offers/Quotations must be sent via electronic mail at This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it. or via postal mail on or before 06 February 2023 at the Embassy of the Republic of the Philippines, Kirchenfeldstrasse 73, 3005 Berne, Switzerland (c/o Ms. Agnes H. Tuazon, Head of BAC Secretariat)

 

Offers/Quotations will be considered on the same day by the Committee. The companies shall thereafter be informed of the decision of the Committee. 

 

The Embassy of the Republic of the Philippines reserves the right to accept or reject any offer/quotation at any time prior to contract award, to exclude any item or reduce the number of units and to award the contract to entity with the most advantageous offer, without thereby incurring any liability to the interested entities.











ANNEX A

Technical Specifications


Catering Service for the Filipino Community Meeting 

at the Philippine Embassy hosted by OUMWA

I.

Background


The Office of the Undersecretary for Migrant Workers Affairs of the Department of Foreign Affairs (DFA-OUMWA) will host a luncheon at the Philippine Embassy in Berne, Switzerland for the members of the Filipino community on 04 October 2023.

II.

Objective


To contract a reputable catering service company that provides top-quality food and service.

III.

Scope of Work 


The Company shall provide the following:

  1. Menu selection for meeting snacks (10 pax) and lunch package (25 pax) for the total amount of CHF1,000; 
  2. Provide high-quality catering equipment and utensils for the service; and
  3. Provide a focal person to handle the account of the Embassy for easy coordination and transaction. 

Statement of Compliance
 

IV.

Contractor’s Obligations:


The supplier shall:


  1. Preferably based in Bern, Switzerland;
  2. Must have online presence;
  3. Accept MWST or VAT exemption;
  4. Submit the invoice within 7 days after delivery of supplies; and
  5. Payment shall be based on actual transactions/purchase.

  

V.

TERMS OF PAYMENT


The supplier shall submit their bank details together with billing statement/invoice for online banking payment through UBS. For other Commercial Bank, applicable bank charges shall be for the account of the supplier.