BIDS AND AWARDS COMMITTEE
Philippine Embassy, Berne, Switzerland
73-75 Kirchenfeldstrasse, 3006 Berne
Tel. No. 031-350 1717
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Request for Quotation
Project : Procurement of Common Office Supplies for the 4th
Quarter of FY 2023
Reference No. : RFQ – 13 - 2023
Date : 26 October 2023
The Philippine Embassy in Berne, Switzerland requests for Offers/Quotations for the project “Procurement of Common Office Supplies for the 4th Quarter of FY 2023”.
Participating companies should comply with the attached Terms of Reference (TOR) of the project.
Interested companies may obtain further information from the Administrative Officer and BAC Secretariat, Ms. Agnes H. Tuazon at 031-350-1704 or Mr. Bernard F. Bartolome, Property Officer at 031-350-1718.
Offers/Quotations must be sent via electronic mail at This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it. or via postal mail on or before 30 October 2023 at the Embassy of the Republic of the Philippines, Kirchenfeldstrasse 73, 3005 Berne, Switzerland (c/o Ms. Agnes H. Tuazon, Head of BAC Secretariat)
Offers/Quotations will be considered on the same day by the Committee. The companies shall thereafter be informed of the decision of the Committee.
The Embassy of the Republic of the Philippines reserves the right to accept or reject any offer/quotation at any time prior to contract award, to exclude any item or reduce the number of units and to award the contract to entity with the most advantageous offer, without thereby incurring any liability to the interested entities.
ANNEX A Technical Specifications Procurement of Common Office Supplies for the 4th Quarter of FY 2023
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I. |
Background
The Philippine Embassy in Berne, Switzerland will procure Common Office Supplies (List attached) for its official use for 4th Quarter of FY 2023. |
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II. |
Objective To contract a reputable office supplies company that could supply the needs of the Embassy for the 4th Quarter of FY 2023. |
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III. |
Scope of Work The Company shall provide the following:
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Statement of Compliance |
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IV. |
Contractor’s Obligations: The supplier shall: 1. Be based in Switzerland; 2. Must have online presence; 3. Accept MWST or VAT exemption; 4. Submit the invoice within 7 days after delivery of supplies; and 5. Payment shall be based on actual transactions/purchase. |
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V. |
TERMS OF PAYMENT The supplier shall submit their bank details together with billing statement/invoice for online banking payment through UBS. For other Commercial Bank, applicable bank charges shall be for the account of the supplier. |
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ANNEX B
LIST OF COMMON OFFICE SUPPLIES FOR 4TH QUARTER OF FY 2023 TO BE PURCHASED
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ITEM |
UNIT |
QUANTITY |
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Bond Paper A4, 80g/m2, 5-ream Box |
Box |
20 |
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Glue Stick, 22gms. |
Piece |
40 |
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Correction Tape, 7m |
Piece |
50 |
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Post-it Notes, 76x76mm, 6-Pack |
Pack |
15 |
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Post-it Flags, 43x12mm |
Pack |
20 |
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Dish Washing Liquid, 750ml |
Bottle |
20 |
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Dish Washer Tablet, all in one, 110 Tablets |
Box |
4 |
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Towel, C-Fold, 24 per box |
Box |
4 |
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Toilet Tissue Paper 16-roll/pack |
Pack |
25 |
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Laundry Detergent, 76-pc box |
Box |
3 |
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Tissue Box |
Box |
30 |
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Serving napkins, 50-pc Box |
Box |
7 |
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Refill Ink, Black, 30ml |
Piece |
8 |
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Refill Ink, Blue, 30ml |
Piece |
7 |
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Fully-Automatic Coffee Machine with Milk Frother |
Piece |
1 |
